Safeguards
You draw the line. Your originals stay behind it.
Straight answers to what owners ask before replying: originals, passwords, the sample, placeholders, NDA and cost.
See my estimateQuestions that come up first
- Can we leave things out?
- Yes. Hold back whichever system, folder, client or matter you like, no explanation required.
- Do we hand over passwords?
- No. No password or login is ever requested or received.
- Is the process under NDA?
- Yes. An NDA is in place from the very start.
- Will our originals ever leave our systems?
- No. Originals never leave your systems. License Your Data prepares a de-identified copy of what is in scope.
- How are names handled?
- Placeholders replace names and identifiers, covering people, clients, companies, addresses and account numbers.
- Do we pay anything?
- No cost. Asking for an estimate is free and commits you to nothing.
- Is there a check before release?
- Yes. A sample of the prepared copy comes to you for approval, and nothing is shared until then.
Out at your request
Exclusions can cover a department, a mailbox, a folder, a client, a matter, a date range or a full system. You do not need a reason. Leaving out a set of records you are unsure about is always possible.
A common approach is to start small with a system or two, then broaden scope after reviewing the sample.
Never included
- Any client records from law or accounting practices.
- Any patient records from healthcare providers.
- Customer account data at financial firms, and policyholder data at insurers.
- Whatever you have not signed off on.
Placeholders, plainly
De-identification replaces anything that points to a person or account, like names, email addresses, phone numbers and account numbers, with placeholders. What is left is the shape of the work: the requests, steps and decisions.
The sample shows you the result before you give approval. Any record you are not happy with after cleaning can simply be left out.
Regulated practices
If you run a law, accounting or healthcare practice, scope is settled with you and your counsel, and client or patient data is kept out. We give no legal advice, and we never tell a practice that licensing is permitted for it.
Your details on this site
What you type into the estimate form is used to prepare your estimate and to contact you about it. Full detail is in the Privacy Policy, and you can opt out on the Do not sell or share page.